Troubleshooting: Only one test score showing when multiple tests have been manually entered
A problem occurs when multiple tests of the same test type are manually entered into the system on the same day without first adjusting the test dates. If you have a collection of tests you have administered manually and you have waited to enter them all on the same day, you will need to make date adjustments at the time the scores are being recorded.
The system date stamps when a test is taken by defaulting to the current date. When you enter multiple entries of the same type of test in one day, or take the same type of online test less than a week between test administrations, only one score is recorded (the same type of tests taken less than a week apart, scores appear on top of one another). This is due to the date it is entered and the fact that the program can only graph one data point on the graph at any given date. It needs at least a week's time difference between entries in order to have room to place two data points on the graph.
To see when a student took a test, look at their Assessment History. To see a date stamp of when a test was taken, along with a compiled list of student assessments, login to your account and go to the Student tab. Next locate the student name in the “Students” column to the right. To the right of the student name there is a blue magnifying glass icon. Click on that icon and a summary list of assessments for that student will appear in a drop down window.
If the assessment information is not immediately visible in the window, scroll down the page to find the list. Assessments that have a season in their title (Vocabulary 3_Fall) are benchmark tests and those that end with an underscore and number (Reading Comprehension 4_1) are progress monitoring measures.
In the column to the immediate right of the Teacher Data Entry column, is the date a measure was recorded in the system. The column to the right of that is when the test was finished. Because our measures in a given skill set or type, like Passage Reading Fluency, should not be administered more than once in a day, the program can only record one score for that day. There are 2 scores (12/1/2020) and 5 scores (12/2/2020) showing that were finished on the same day. Since more than one scores cannot occupy the graph on the same day, only one score is recorded, thus showing 2 of the possible 7 scores, with the graph having difficulty distinguishing a data point so close in time to another (one day apart).
The way to adjust this is to adjust the date a student took the test and making sure the dates are at least a week apart in time. To adjust the date of a progress monitoring tests, login to you account and go to the Measures tab. Next select the grade and name of the test the student took. Choose the Enter Scores option to the far right of the test name. Once you click on this a new screen will open up. This is where adjustments to the testing date need to be made prior to entering the data/taking the test online.
To change a date on an already existing test, you will first need to save the student test responses so they can be re-entered into your account as the program only allows for one version of a test to exist in your account.
The easiest way to delete a student progress monitoring measure or benchmark test is by accessing the student’s assessment history.
To locate this feature, login to your account and go to the Student tab. Next locate the student name in the “Students” column to the right (in this example it's Doe, John). To the right of the student name there is a blue magnifying glass icon (just to the left of a blue edit button and the red delete button). Click on that icon and a summary list of assessments for that student will appear in a drop down window.
If the assessment information is not immediately visible in the window, scroll down the page to find the list. Assessments that have a season in their title (Vocabulary 3_Fall) are benchmark tests and those that end with an underscore and number (Basic Reading 3_1) are progress monitoring measures.In this setting, there is an option to delete a student record. If you look to the right of the measure name you will see a trash can icon. If you select a measure for deletion, a pop-up window will ask, Are you certain you want to remove this test? If you click OK, the measure will permanently be deleted from your account.
*Note: If you are deleting a student benchmark test in order to re-administer it, remember the benchmark testing window must be open in order for a student to retake a test. All you need do is extend the ending date of the benchmark window to include the date the test will be retaken. Then once the test is complete, return the end date to what it was prior to the re-administration of the test.
Now manually save student responses (not the a, b, and c choices) and enter them into your account BUT, you will first need to adjust the date the student took the measure. If entering several of the same test versions, you will want to space the dates out more than a week so there is room for them to show up in the graph.