Can I merge, combine, or transfer data between two accounts?

Unfortunately, because of FERPA laws and data privacy regulations, the easyCBM Teacher versions do not allow for the migrating of student data between accounts. Such functionality is a part of the District version (because it operates under different privacy regulations because the account is held by the district rather than individual teachers).

The only 3 ways to get access to data from another account would be to hand enter student scores into the new account (printed reports), export a data file (.csv file) and combine the two .csv files into a single exported file for comparison and analysis, or take over the other account.

1. Hand-enter printed individual reports (this does not include the parent report-these will have to be printed individually).

2. Export data into a csv file.

3. Take over account ownership

Printing a complete file of individual student reports can be accomplished by logging into your account, clicking on the Reports tab, then the Individuals tab. Next, scroll down the page past the list of student names to the  “View All Individual Reports” link. When you click on this link the reports will be available to print as one continuous report. It won’t be as nice a results as printing the reports individually, but it will give you a single document to print.

You can print either a hard copy or choose to print the document, and then choose the option in the printing option to save as a pdf.

One thing to consider is if you were to print off the student data you would want to make the “All Data” setting selection.There is a setting you can select to limit or expand the amount of student data you can view.

If you login to your account and click on the Reports tab, then the Individual’s tab, you will be directed to a page with a list of your students and the assessments they have taken.

If you click on a student name, there in the upper right hand corner of the page will be a selection option that includes This Year, Last Year, and All Data. If you select the This Year option, you will only be able to view the assessments the students has taken for the current academic year.

Exporting Data

To export data, login to your account and go to the “Reports” section. Next choose the “Groups” tab. To the right of each group name is a link to do a “Data Export” by exporting a .csv file. Choose the group whose data you want to export and an Excel file in the .csv format will be downloaded to your desktop. The default group All Students will download all students and their data. A .csv format means a document has no formatting associated with it.

Downloading data is the only way you could unite two accounts results into one to do a comparison and analysis of student data. If you want the additional ability to do an analysis of your data, you will need to save this document in an .xls format. In an .xls format, you can calculate things like average scores for your class, and compare those to the score associated with the 50th percentile (‘on-grade performance’). If you are unsure how to calculate these or which formulas to use in Excel, please do a Google search for instructions.

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