Roster uploads-grade advancement

If you are a returning easyCBM account user, the students and their assignment to groups remain as they were at the end of the last school year. The easyCBM program does not automatically advance student grades in school nor will it reorganize students in their groups.

Deluxe users can utilize the upload roster feature, where existing students can have their grade advanced before uploading a roster. Lite users with have to manually advance each student in their account.

Deluxe Accounts

If you are a returning Deluxe users, you will not want to upload a new roster of students without first following the Student Upload Roster directions. Downloading a current account roster, editing their grades, and then combining new students into a roster upload is crucial for retaining students with their data.

If you are a new Deluxe account holder, you will just upload your student roster with no edits needed. Please make sure that the column headers are correct and all empty columns and rows are removed.

Preparing a Roster for Returning Deluxe members

The directions below are helpful to follow and use when updating students to the account. If you follow Step 1 and download all of the current students in your account, this gives you a roster to

work with and edit. Once you download the file you will make these changes in Step 2:

1. Remove all of the students who are no longer being tested in your account.
2. he remaining students will need you to edit/adjust their grade and advance it to the next grade (our program does not automatically do this).
3. Then you add your new students to this roster. You will want to first make sure your new students' roster is arranged in the same order as your downloaded roster so that you can just cut and paste your new students into your existing roster.
4. Remove any empty rows or columns in your final .cvs file.
5. After this is done, you will upload the final file into your account. This will upload all of the currents students you will be testing.

Of note, If you forget to add a student or you delete a student what you are really doing is deactivating your student. We can be contacted to reactivate a student for you. Please do not try and add the student back in. When you do this, you are actually creating a new student and there will be no attached assessment data.

Now follow Step 3 to upload your new file of students.I

Adding and Updating Students for Deluxe Members

In the Deluxe version, there is a feature that assists you in uploading a student roster rather than entering each student individually into the system. At the beginning of the school year, you can also use this feature to advance your students’ grade in school.

To access this feature, login to your account and click on the Admin tab, and scroll down the page to the Student Records section. If you click on the upload student roster link, you will be directed to a page with instructions for preparing and uploading a student roster into your account.

If your upload was successful, you will receive a confirmation message.

Lite Accounts

Lite accounts can only add and edit students manually. There is no upload feature like in Deluxe accounts. To edit a student or advance a returning student's grade, go to the “Students” tab. In the Students column, to the right of the student’s name, is a blue edit button.

Click on this button and a pop-up window will display the student’s information. Make changes and be sure to click on the “Update” button in order for the changes to take effect. You will need to do this for each of your existing students.

To add a new student(s), look to the right of the Students header and click on the green icon, with a + sign, and a blank Create Student box will pop-up. Fill in the student information and click on the green Create icon at the bottom to save changes to your account.