Help Center : Teacher Edition

Troubleshooting: Only one test score showing when multiple tests have been manually entered.

A problem occurs when multiple tests scores of the same test type are manually entered into the system on the same day without first adjusting the test dates. If you have a collection of tests you have administered manually and you have waited to enter them all on the same day, you will need to make date adjustments at the time the scores are being recorded.

The system date stamps when a test is taken by defaulting to the current date. When you enter multiple entries of the same type of test in one day, only one score is recorded. This is due to the date it is entered and the fact that the program can only graph one data point on the graph at any given date. It needs at least a week’s time difference between entries in order to have room to place two data points on the graph.

To see when a student took a test, look at their Assessment History. To see a date stamp of when a test was taken, along with a compiled list of student assessments, login to your account and go to the Student tab. Next locate the student name in the “Students” column to the right. To the right of the student name there is a blue magnifying glass icon. Click on that icon and a summary list of assessments for that student will appear in a drop down window.

If the assessment information is not immediately visible in the window, scroll down the page to find the list. Assessments that have a season in their title (Vocabulary 3_Fall) are benchmark tests and those that end with an underscore and number (Reading Comprehension 4_1) are progress monitoring measures.

In the column to the immediate right of the Teacher Data Entry column, is the date a measure was recorded in the system. The column to the right of that is when the test was finished. Because our measures in a given skill set or type, like Passage Reading Fluency, should not be administered more than once in a day, the program can only record one score for that day. There are 3 scores showing that were finished on the same day. Since 3 scores cannot occupy the graph on the same day, only one score is recorded, thus showing 5 of the possible 7 scores.

You can adjust the date a student took a progress monitoring measure once the test is recorded (but not for benchmark tests). In order to do this, you will need to first delete the test(s) and then re-enter it/them. Before you delete anything, you will want to record the existing scores and responses so they can be re-entered at the correct date.The option to delete a student record is also found in the Student’s Assessment History section. If you look to the right of the measure name you will see a trash can icon (while it doesn’t appear in the above screenshot, it will appear in your account). If you select a measure for deletion, a pop-up window will ask, Are you certain you want to remove this test?  If you click OK, the measure will permanently be deleted from your account. To manually enter student responses, the default date is the current date you are entering the information. If you manually administered tests to students and then several days later wanted to enter the student responses, you will need to adjust the default current date to the date the test was taken BEFORE you enter any student responses.To re-enter and set a date for when a student took a progress monitoring measure, other than the current date, you will need to go to the “Measures” tab. Next select the grade and measure to be taken. In order to select a date other than the current date, select the enter scores option rather than take online. When you open to the scoring or student response page. enter the date the students took measure. The manual test date entry will be reflected on the student’s individual student graphs.
Last Updated: January 8th, 2021
Filed under: FAQ